Effective Date: January 9, 2026
Last Updated: January 9, 2026

 

1. Introduction

Bozeman Film Festival, Inc. ("BFF," "we," "us," or "our") is a 501(c)(3) nonprofit organization committed to protecting the privacy and security of our website visitors, filmmakers, attendees, donors, and partners. This Privacy Policy explains how we collect, use, share, and protect your personal information when you visit our website, submit films, purchase tickets, make donations, or interact with us in any way.

 

2. Information We Collect

 

Personal Information

We may collect the following types of personally identifiable information ("PII"):

• Contact Information: Name, email address, phone number, mailing address

• Account Information: Username, password, profile information

• Film Submission Data: Film details, credits, synopsis, technical specifications

• Payment Information: Credit card details (processed through secure third-party payment processors)

• Donor Information: Donation amounts, giving history, donor recognition preferences

• Event Registration: Ticket purchases, event attendance, dietary restrictions, accessibility needs

 

Automatically Collected Information

• Technical Data: IP address, browser type, operating system, device information

• Usage Data: Pages visited, time spent on site, referring websites, click patterns

• Cookies: Session cookies, preference cookies, analytics cookies

 

3. How We Use Your Information

We use collected information for the following purposes:

• Process film submissions and communicate with filmmakers

• Manage ticket sales and event registration

• Process donations and maintain donor records

• Send festival updates, newsletters, and promotional materials (with your consent)

• Improve our website and user experience

• Comply with legal obligations and protect our legal rights

• Prevent fraud and maintain security

 

4. Information Sharing

We do not sell, rent, or trade your personal information. We may share information with:

• Service Providers: Payment processors, email service providers, ticketing platforms

• Partners: Venues, sponsors (only with your explicit consent)

• Legal Requirements: When required by law, court order, or legal process

• Business Transfers: In the event of a merger, acquisition, or asset sale

 

5. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy and to comply with legal requirements:

• Film submission data: 3 years from submission date

• Donor records: As required by IRS regulations (typically 7 years)

• Email subscribers: Until you unsubscribe

• Payment information: As required for accounting and tax purposes

 

6. Your Rights and Choices

You have the right to:

• Access: Request a copy of your personal information

• Correction: Update or correct inaccurate information

• Deletion: Request deletion of your personal information (subject to legal requirements)

• Opt-Out: Unsubscribe from marketing communications at any time

• Do Not Track: We honor Do Not Track browser settings

 

7. Children's Privacy

Our website and services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If we discover we have collected information from a child under 13, we will promptly delete it.

8 Security Measures

We implement appropriate technical and organizational measures to protect your personal information, including:

• SSL encryption for data transmission

• Secure servers and databases

• Limited access to personal information on a need-to-know basis

• Regular security assessments and updates

 

9. International Data Transfers

If you access our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located.

 

10. Contact Information

For questions about this Privacy Policy or to exercise your rights, contact us at:

Bozeman Film Festival, Inc.

111 S. Grand Ave Suite 112
Bozeman, MT 59715 

 

Phone: 406-581-9704  Email: info@bozemanfilmfestival.org